How to Strengthen Your Virtual Team Leadership Skills
Virtual leadership skills require a different approach to team time management and more thoughtful planning. Below are the tips that are resonating most with the people we are coaching in Q2 of 2020.
1. Prepare for the following day
Make a list of all things that need to be done the night before each day. Cross out the things that you don’t really need to do. Put all things left on the calendar. Schedule rest and family time. Make a list of all communications that need to go out (giving updates, asking for meetings, delegating tasks).
2. Schedule time for the 3 F’s - 1. Focus time, 2. Family time, and 3. Fitness time
Save the morning time for the top 3 priorities that need to be completed. Remove all distractions and obstacles to focus (e.g. put on an out of office note to help you focus, turn off WiFi, shut off smartphone notifications). Below is a sample schedule that can be adjusted to your situation.
● 5:00-6:00 AM –LIVE LIKE A RETIREE (have coffee, read the news)
● 6:00-8:00 AM – FOCUS TIME – Build 1-3 things
● 8:00-10:00 AM – FREE (exercise, help your spouse, partner or children)
● 10:00-12:00 – TEAM SUPPORT (calls, meetings, coaching, reviews)
● 12:00-1:00 – FREE (Move around)
● 1:00-5:00 – CLIENT CALLS
● 5:00-6:00 – PLAN FOR NEXT DAY
● 6:00-9:00 - FREE
3. Prioritize time spent on activities: 60-30-10 Rule
● 60% - Must do
● 30% - Should do
● 10% - Nice to do
4. Set yourself up to have a “good” day
Don’t procrastinate by not doing the hard things. Get them done early in the day! Don’t go through your workday by just reacting to email. Set out a plan each day to build something, so you feel like you are making progress toward your goals (big or small).
5. Set timers on activities
Use the Pomodoro Technique. Choose your task and determine the total time to work on it. Set a timer and work on the task for 25 minutes. Avoid all distractions and urges to multi-task. Take a 5-minute break for energy renewal before starting the next Pomodoro. Take a 20-30 minute break after completing 4 Pomodoros.
6. Plan for reaction time to answer emails