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Communication in the Workplace: 10 Ways to Improve Your Writing

Updated: Jul 19, 2023

Communication is essential to help us reach our full potential in our careers. With the abundance of emails being sent daily, written communication becomes just as important and oral communication. We must articulate our thoughts and get to the point quickly. Verbose communications tend to lose readers, and they miss out on your most important message. Stay focused on only including information that is clear, concise, and compelling.

by Stephanie Bickel

If written communication in the workplace is one of your development needs, implement these ten strategies to elevate your writing game.

1. Read widely

Reading a variety of texts can help improve your writing by exposing you to different styles, formats, and structures.

2. Write regularly

Practice makes perfect, and the more you write, the better you will become.

3. Use clear and concise language

Avoid using unnecessary words or jargon, and strive to communicate your ideas clearly and efficiently.

4. Use active voice

Using the active voice can make your writing more direct and engaging.

5. Vary your sentence structure

Mixing up your sentence structure can help keep your reader engaged and make your writing more interesting.

6. Edit and proofread

Carefully reviewing your writing for spelling, grammar, and punctuation errors is essential to producing polished, professional-quality work.

7. Seek feedback

Asking for feedback from others can help you identify areas for improvement and see your writing from a different perspective.

8. Take breaks

Taking breaks from writing can help you come back to your work with fresh eyes and a clearer head.

9. Use specific and descriptive language

Using specific, descriptive language can help your writing come alive and be more engaging for the reader.

10. Follow a writing routine

Establishing a regular writing routine can help you stay focused and productive. This might involve setting aside a specific time each day to write, or following a specific process, such as brainstorming, outlining, writing, and editing.


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